The College / Rules & Regulations
Rules Regulation
Rules & Regulations
Academic Rules

The student will be dropped from the College rolls and will not be permitted to continue further studies in the College.

4.07 Should a student who is repeating the year fail in 50% or less of the subjects, excluding the major subject(s) he she will be allowed to take supplementary examination.
4.08 If a student who is repeating the year fails in any of the subjects in the supplementary examinations the student be dropped from the College rolls and will not be permitted to continue further studies in the College.

Third Year Architecture

For the students of 3rd Year Architecture the following promotion rules will apply:

5.01 A student failing in the major subject(s) will repeat the year.
5.02 A student failing in more than 50% of the subjects excluding the Major subject(s) will repeat the year.
5.03 A supplementary examination will be given to a student, who fails in 50% or less of the subjects excluding the major subject(s).
5.04 A student failing in any of the subjects in the supplementary examination will repeat the year.
5.05 A student repeating the year and fails in the major subject(s) will be dropped from the College rolls and will not be allowed to continue further studies in the College.
5.06 A student repeating the year and fails in more than 50% of the subjects excluding the major subject(s) will be dropped from the College rolls and will not be allowed to continue further studies in the College.
5.07 A student repeating the year and fails in 50% or less of the subjects excluding the major subject will be allowed to take the supplementary examination.
5.08 A student repeating the year and fails in any subject in the supplementary exam will be dropped from the College rolls and will not be allowed to continue further studies in the College.

Pre-Final Year

For the students of pre final year the following promotion rules will apply:

6.01 A student failing in any of the major subject(s) will repeat the year.
6.02 A student failing to clear any number of subjects excluding the major subjects(s) will be allowed to appear in the supplementary examination.
6.03 Should a student fail to clear more than two subjects (other than major subjects) in the supplementary examination, he/she will repeat the year.
6.04 A student repeating the year fails in any of the major subject(s) will be dropped from the College rolls and will not be allowed to continue further studies in the College.
6.05 A student repeating the year and fails to clear any number of subjects excluding the major subject(s) will be allowed to appear in the supplementary examination.
6.06 A student repeating the year and fails in more than two subject in the supplementary exam will be dropped from the College rolls and will not be allowed to continue further studies in the College.
6.07 A student with carry-over subjects will be required to clear all the carry-over subjects within the first term of the final year class.

Final Year

For the students of final year the following promotion rules will apply:

7.01 A student who has passed pre final year class will be allowed to submit the thesis after clearing the major subject(s) of final year in the first term. The student who fails to clear other subjects except the major subject(s) will be allowed to take examination after the thesis submission

Academic Rules

It is the expectation of the NCA authorities that each student will come to realize the value of self-control and discipline. Registration at the College implies agreement of the student to willingly accept and observe reasonable standards of accountability, good conduct and personal appearance. These rules and regulations apply to all the students studying at the NCA irrespective of the year of study.

General Rules

1.01 It is the responsibility of all students to read and comply with the rules and regulations of the College.
1.02 Tuition fee, fines, etc. must be paid by the dates notified by the College office. Should a student fail to pay the dues by the dates notified, the student will have to pay a fine of Rs.50 per day. Students whose fees are in arrears by more than fifteen days after the date notified, shall be struck off the College rolls without any notice and shall not be allowed to attend any class, lecture, studio and take examinations in the College except with the express permission of the Principal
1.03 It is the duty of the student to regularly attend every class (lecture or studio) and take examination.
1.04 Fines for unauthorized absence shall be charged on the basis of each class (lecture or studio) unattended by a student at Rs.50/-per absence.
1.05 Leave of absence may be granted to a student after assessment of reason for leave by the Committee of the Heads of the Departments.
1.06 An enrolled student shall be allowed to take a leave of absence after clearance of the outstanding dues and will have to pay re-admission fee on rejoining the College.
1.07 An application for sick leave exceeding one day must be supported by a medical certificate from a registered medical practitioner and both must be signed by respective teachers and the Head of Department and submitted to the Registrar before the absence can be recorded as authorized in the attendance register.
1.08 Application for special leave shall be addressed and submitted in writing to the respective Head of Department at least two days in advance and these must have the recommendations of the respective Head of Department and approval of the Principal before each absence is authorized.
1.09 All students will purchase their own equipment and material required for course work which the College is not authorized to issue. 1.10 The College authorities shall not be held responsible for the safe keeping of the private property of students.
1.11 A student will be liable to pay against any damage or loss to the property of the College caused by him/her.
1.12 Student’s work executed in the College must be placed at the disposal of the College authorities. Such work may be returned to a student for the portfolio by the Principal on the written request of the student. Work done in the College shall not be used for the purpose of any examination or evaluation of any institution other than the National College of Arts and any examination other than the one for which the work was originally intended.
1.13 No student of the College shall hold any exhibition of work outside the College or undertake an internship without having first obtained written permission of the respective Head of the Department.
1.14 Student College identity cards must be displayed by the students and presented whenever so required by the College authorities. A fine shall be charged for the loss of an identity card and the issue of a duplicate.
1.15 Every student shall surrender the College identity card to the office before leaving the College on any account, failing which the refundable amounts (securities etc.) of the student concerned shall be confiscated.
1.16 Any student found guilty of indiscipline, misconduct, misbehavior or found disturbing the atmosphere and smooth running of the College shall be liable to be put on social probation/ fined. Social probation shall entail withdrawal of scholarship (if awarded), disqualification from holding any office of the student bodies /societies, College extracurricular activities, and any other punishment as may be deemed fit by the Committee of the Heads of Departments/ Disciplinary Committee.
1.17 Any student involved in ragging (physical or mental torture) shall be liable for disciplinary action to the extent of expulsion from the College.
1.18 No student body/association/society shall exist or function in the College without permission of the Principal.
1.19 No posters, banners, handbills and pamphlets shall be displayed or distributed in the College or any of its hostels without permission of the Principal.
1.20 No outsider / guest of a student shall enter the College or address students of the College except by permission of the Principal.

Promotion Rules

First Year

For the students of first year the following promotion rules will apply:

3.01 A student will require 50% of the total marks in all subjects in order to continue further studies in the college.
3.02 A student failing in more than 50% of the subjects will be dropped from the College rolls and will not be allowed to continue further studies in the College.
3.03 A student failing in 50% or less of the subjects will be given a supplementary examination and will be allowed to join the next class provisionally pending the supplementary examination result.
3.04 A student failing in any subject in the supplementary examination will be dropped from the College rolls and will not be allowed to continue further studies in the College.

Second Year

For the students of 2nd Year the following promotion rules will apply:

4.01 Should a student fail in more than 50% subjects including the major subject(s) he/she will repeat the year.
4.02 Should a student fail in the major subject(s) he/she will repeat the year.
4.03 A supplementary examination will be given to a student who fails in 50% or less of the subject(s), excluding the major subject(s).
4.04 Should a student fail in any of the subjects in the supplementary examination he/she will repeat the year.
4.05 Should a student who is repeating the year fail in the major subject(s) the student will be dropped from the College rolls and will not be permitted to continue further studies in the College.
4.06 Should a student who is repeating the year fail in more than 50% of the subjects, excluding the major subject(s)

Rules for Examination

2.01 Every student is expected to fulfil the academic requirements of the College.
2.02 An academic session shall consist of two terms each concluded by a term examination; the first and second term examinations in all subjects shall cover the courses prescribed for the respective terms.
2.03 Failure to take any examination or to submit assignments and/or projects at the specified time shall be considered as failure in the examination, assignment and/or projects.
2.04 All examinations shall be held on the dates and times announced. No extension shall be granted under any circumstances in the time assigned for a given project /or assignments.
2.05 The exercise of objectionable conduct and the use of unfair means during an examination on the part of the student shall render him/her liable to punishment; to the extent of rustication from the College.
2.06 Every student should have a minimum of 75 percent attendance in the scheduled classes, lectures and studios conducted in each subject during the academic session, failing which the student will not be eligible to appear in the second term examination.
2.07 Every final year student should have a minimum of 75 percent attendance in the scheduled classes, lectures and studios conducted in each subject during the first term, failing which the student will not be eligible to appear in the first term examination. Such student will repeat the year in next academic session.
2.08 A maximum period of 15 days absence is granted in an academic session to students in case they fall ill, or in exceptional cases such as an accident or death of a close relative, subject to the condition that they submit a medical certificate, an application and proof of the incident within one week from the first day of absence.
2.09 In case of failure to clear the dues by the last date for payment with fines the student shall not be allowed to sit in the examination.
2.10 In order to pass the examination, the student shall be required to obtain 50% marks in each subject.
2.11 Academic Integrity : Plagiarism is the use of intellectual work, ideas or discoveries of another without acknowledge and representing the same as one’s own work.
Any student found involved in plagiarism shall be dealt with strictly to the extend of award of Zero (0) marks to expulsion from the College or withdrawal of degree awarded. Details regarding plagiarism are available on Higher Education Commission’s web site : http://www.hec.gov.pk/insideHEC/Division/QALI/QA Division/Pages/Plagiarism.aspx
2.12 Discrimination, Harassment, Violence: Racial, ethnic, linguistic, religious or sexual harassment exercised by a student against a fellow student, faculty or staff member of the College shall not be tolerated and would lead to expulsion from the College.
2.13 Electronic Communication , Internet and Social Media–Accepted Use College provided internet and services cannot be used for transmitting, retrieving or storing any communication of a defamatory , discriminating , harassing or pornographic nature. Blogging and posting of obscenities, slurs or personal attacks, using disparaging, abusive, profane, offensive languages or images against fellow students , faculty and staff members of the College and adversely or negatively reflecting on the College shall render a student liable to disciplinary action to the extent of expulsion from the College.

Second Year

Faculty of Design

Visual Communication Design Studio I
Textile Design Studio I
Product Design Studio I
Ceramic Design Studio I

Department of Fine Art

Painting I
Sculpture I
Printmaking I
Miniature Painting I

Department of Architecture

Arch Design Studio I

Department of Film and Television

Film & TV: Screenplay writing, Complex Camera, Fiction Project I, II

Third Year

Faculty of Design

Visual Communication Design Studio II
Textile Design Studio II
Product Design Studio II
Ceramic Design Studio II

Department of Fine Art

Painting III
Sculpture III
Printmaking III
Miniature III

Department of Architecture

Arch Design Studio II

Department of Film and Television

Film & TV: Three Camera Studio Production
Experimental media,
Theorizing films, TVC

Fourth Year

Faculty of Design

Visual Communication Design Studio III
Textile Design Studio III
Product Design Studio III
Ceramic Design Studio III

Department of Fine Art

Painting IV Thesis Project
Sculpture IV Thesis Project
Printmaking IV Thesis Project
Miniature Painting IV Thesis Project

Department of Architecture

Arch Design Studio III

Department of Film and Television

Theorizing Films IV

Fifth Year

Department of Architecture

Architecture Design Studio- IV

Final Year Examination and Thesis

8.01 A student who fails in the thesis will be allowed to re-submit the thesis in the supplementary thesis examination.
8.02 A student appearing for thesis in supplementary examination will be evaluated from total marks allocated for thesis but will not qualify for the title of Distinction or Honours.

Rules & Regulations for Acceptance of final year thesis

9.01 Each student will be required to select/work on the thesis in the beginning of first term.
9.02 The concerned departments shall work out a schedule that will be obligatory for the students to follow. A student’s progress will be reviewed weekly by external/internal jurors/tutors as per schedule.
9.03 The student will not be allowed to present supplementary thesis if he/she does not show weekly progress to the respective internal/ tutor.

Thesis Submission Procedure

10.01 A thesis mid jury will be scheduled minimum 4 weeks before the date of final submission of thesis projects. Each student would be required to submit/present his/her work/project to an external panel of Jurors.
10.02 On the conclusion of thesis mid Jury, work which is unsatisfactory will be presented to Thesis Review Committee (TRC).
10.03 TRC will comprise external jurors, Head of the concerned department and the internal advisor/tutor. The TRC may allow the student to proceed with final presentation and submit his/her thesis for final evaluation or disallow the student for final presentation. The student who is disallowed for presentation will be allowed to submit his work in the supplementary thesis according to procedures laid out.
10.04 All other students will be allowed to proceed to the final presentation and display their thesis for evaluation.

Supplementary Thesis

11.01 Supplementary thesis shall commence from the first day of the next academic session for a period of eight weeks.
11.02 A Supplementary thesis mid-jury will be scheduled minimum four weeks before the date of final submission of supplementary thesis.
11.03 On the conclusion of supplementary thesis mid jury, work which is unsatisfactory will be presented to Thesis Review Committee (TRC).
11.04 The student who is disallowed for presentation by the TRC will then rejoin in the second term of next academic session.
11.05 All other students will be allowed to proceed to the final presentation and display their thesis for evaluation.
11.06 A student who is repeating the thesis fails to qualify till the supplementary thesis exams will be disqualified from further studies in the College and will be dropped from the College rolls.

Qualification for Award of Degree

12.01 A student shall individually present as part of final degree examination evidence of an independent body of work (i.e. the Thesis) for evaluation by the examiners.
12.02 The thesis project shall be assessed by the examiners in any of the following categories.
i) Pass with Distinction: 80% or above
ii) Pass with Honours: 70% or above, less than 80%
iii) Pass: 50 % or above
iv) Fail: less than 50%
However, a student appearing for thesis in supplementary examination will be evaluated from total marks allocated for thesis but will not qualify for the title of Distinction or Honours.

12.03 The division obtained by a student shall be determined by computing the result of the Pre-final year class, first term of the final year class, and marks awarded in the thesis. The merit of a student shall be determined as under:-
a) First Division: 60% or above
b) Second Division: 45% or above but less than 60%

12.04 Marks in each subject in each examination shall be computed as follows:
i) Theory subjects
Class assignments 50%
Examination 50%
ii) Studio subjects
Studio assignment 50%
Examination 50%

12.05 The class assignment shall only be accepted if the student has attended 75% of the classes prior to introduction of the assignment.
12.06 The promotion result will be computed as follows:-
i) First Term 50%
ii) Second Term 50%

12.07 The supplementary examination in theory/studio subjects will be conducted using 50% marks of the subject, while the class marks already gained during the two terms will continue to form 50% of the result.
12.08 The Thesis submitted in fulfillment of a course at this College together with all photographs, illustration, drawings, written reports and models shall be presented to the College and shall not be used for the award of any other diploma or degree from any other institution.

Hostel Rules

1. All students are expected to be inside the College Hostel by 9:30 p.m. in winter and 10:30 pm in summer.
2. Permission to be out late may be applied for in writing to the Hostel Warden for not more than twice in a week and for the week end.
3. Permission for a night-stay out of the hostel may be applied for in writing to the hostel warden who will forward the request to the Hostel Management Committee for approval. All such application must carry the full address and telephone numbers of the guardians to be visited. Permission must be applied for in advance and utilized after due permission from faculty member.
4. Hostel residents may visit only those guardians whose list is provided to the College authorities.
5. Residents will entertain their visitors only in those areas of the hostel which have been specified for this purpose.
6. Visitors are not allowed to stay the night in the hostel. In case of an emergency a special request may be made in writing to the Principal for permission. In all such cases the chief Patron’s decision will be final.
7. All residents must inform the hostel warden in writing when going home for vocations and must report back in writing on their return. In case there is some delay in their return the College authorities must be informed.
8. Any resident who is not occupying hostel accommodation for more than a month without any valid reason or intimation will have to vacate the premises so that the facility may be extended to another student.
9. After the declaration of the final year result all the final year students are required to vacate the hostel within ten days. For any extra stay (not exceeding ten days) the charges will be Rs. 100/day.
10. All residents will be required to pay their electricity, gas water and mess charges regularly every month, failing which a warning will be issued for the first month. Subsequent to this if all hostel dues are not cleared, the hostel facility will be withdrawn from such residents.
11. No loud music and noise is allowed after 10:30 pm to enable the residents to study or sleep.
12. Any resident guilty of indiscipline, misconduct, misbehavior or found disturbing the atmosphere and smooth running of the hostel shall be liable to any punishment to the extent of cancellation of residency, as may be deemed fit by the hostel management committee in view of the nature and gravity of conduct.
13. No male visitors are allowed to enter the women’s hostel building.
14. All residents should co-operate among themselves, the hostel warden, the hostel management committee and the Principal to ensure the smooth running of the hostel.
15. Any resident who has contracted any contagious disease will not be allowed to reside in the hostel.

Rules for Scholarship

1. Scholarship holders must continue to have a good academic performance to retain the scholarship during their studies.
2. College scholarships are awarded by merit every year for a period of one academic session.
3. College scholarships are awarded by merit in accordance with the result of the first term examination in the case of first year students and on the score of annual evaluation in the case of students from other years.
4. College scholarships are awarded on the undertaking that the holder shall attend the College as a regular student and pursue her/his studies with industry. If it should appear at any time that a scholarship holder fails to make satisfactory progress or has been irregular in conduct or in attendance she/he shall forfeit the privilege of scholarship.
5. No student shall be permitted to hold two or more scholarships at the same time. A scholarship holder however is free to compete for awards and prizes.
6. The scholarship shall lapse if it is not taken up by the last date of disbursement as may be notified by the College.
7. The ‘need scholarship’ applicants are required to fill up a form to establish financial need of the student.

NCA Policy: Sexual Harassment and Unprofessional Conduct

With advent of the new academic year, 2014, the National College of Arts (NCA) proudly declares that it has formally adopted the Higher Education Commission (HEC) of Pakistan’s sexual harassment policies. They are consistent with the HEC policy of prohibition of sexual harassment at the Institutes of Higher Learning. Sexual harassment is a declared punishable offence under the HEC policy (For details See in HEC publication, ‘Policy Guidelines Against Sexual Harassment In Institutions of Higher Learning’

This declared commitment seeks to maintain learning and work environment free from all types of sexual harassment with zero-tolerance on the unprofessional conduct in faculty-student relationships. Moreover, an amorous, romantic, relationship between any teaching and non-teaching staff of the NCA and any person for whom he or she has a professional responsibility (i.e. teacher, advisor, juror, teaching assistants, finance, and education officers) is professional misconduct. Thus it is incumbent upon those with authority not to abuse, nor appear, the power they hold by virtue of their positions.

The NCA staff in positions of any kind of authority should know that any romantic involvement with their students makes them liable for formal action against them. Even consensual relationship between students and individuals with authorities, it is the NCA staff who, due to his or her position of trustworthiness and educational task will be held accountable for unprofessional behavior. If the conduct that falls under “unprofessional misconduct” and “sexual harassment” shall be liable of high-powered inquiry and if proven the NCA personnel may have to relinquish job at the NCA.
http://www.hec.gov.pk/MediaPublication/News/Documents/Large%20Book.pdf